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Instructions for Authors

Last updated: September 1, 2009

About CA
Manuscript Types
Peer-review Process
Pre-submission Requirements: Unsolicited Manuscripts
Submission Guidelines
Manuscript Format
Permissions
Embargo Policy
Information About Journal-based Continuing Education
References
Contact Us

About CA

CA: A Cancer Journal for Clinicians is a peer-reviewed journal published for the American Cancer Society by John Wiley & Sons, Inc. CA publishes comprehensive review articles of a multidisciplinary nature, which take into account the journal’s diverse readership of primary care physicians; medical, surgical, and radiation oncologists; nurses; and other health care and public health professionals. Articles published in CA provide up-to-date information on all aspects of cancer prevention, early detection, treatment of all forms, palliation, advocacy, quality of life, and more. Unsolicited manuscripts must meet pre-submission requirements.

Mission of the Journal and the American Cancer Society

CA’s mission is to provide information to clinicians about best practices in cancer prevention, early detection, and treatment in an effort to support the American Cancer Society's goals of reducing cancer incidence and mortality rates and improving quality of life for people living with cancer. The journal also serves as a vehicle for continuing professional education.

The American Cancer Society is the nationwide community-based voluntary health organization dedicated to eliminating cancer as a major health problem by preventing cancer, saving lives and diminishing suffering from cancer, through research, education, advocacy, and service.

Manuscript Types

Note: Most CA articles are solicited reviews. With the exception of the American Cancer Society's Cancer Statistics articles, original research articles submitted for publication are generally not accepted for peer review. Case Reports will not be considered for peer review or publication.

Review Articles

These articles should be literature reviews of cancer types, therapeutic modalities or strategies (including palliative care), or important issues in cancer prevention or early detection. Manuscripts of this type should be 25 to 40 double-spaced pages in length including references. Articles on very rare cancer types and highly specialized information on individual drugs or procedures are generally not appropriate for CA.

Editorials/Guest Editorials

Editorials are usually solicited; however, unsolicited editorials may be considered in some cases. Topics usually relate to the content of an article featured in the issue. Editorials are four to six double-spaced pages in length.

Reader Comments

Reader comments are intended as an online-only forum for rapid, timely discussion of recent articles published in CA. Publication is at the discretion of the Editors. All comments should be submitted online via CA's HighWire site. Locate the appropriate article and click the "Comment on this article" link on the right-hand side of the screen.

Unlike CA articles, online comments do not undergo peer review. We therefore do not consider comments to be short CA articles, online-only CA articles, or any other kind of articles.

Reader comments are not a medium for any of the following:

  • Requests for medical advice, consultation, or assistance
  • Dissemination of unpublished research data (including figures or tables), hypotheses, or case reports
  • Comments that advertise or promote specific commercial interests
  • Comments that promote specific political or religious viewpoints
  • Comments that are obscene, rude, libelous, or inflammatory
  • Comments that are anonymous or written under a pseudonym
  • Comments that are not directly relevant to a recent CA article
  • Comments that are incomprehensible or are not written in English

Comments must meet the following criteria to be considered for posting:

  • No more than 400 words (including references)
  • No more than 5 references
  • No more than 3 authors
  • Must reference a manuscript published in CA during the past 4 months

Authors of comments must observe any licenses or copyrights on original material, are entirely responsible for the accuracy of the content, and must disclose any potential conflicts of interest. Submitting authors are required to provide a valid name and email address, which will be published with their comments. Comments are acknowledged upon receipt, but authors of comments will not be consulted before publication. All submitted comments become property of the American Cancer Society, and may be edited by the editorial office for clarity or length.

Department Articles

These articles cover current topics of interest to CA’s readership. Manuscripts submitted for publication in a particular department should be 15 to 30 double-spaced pages in length. The length of solicited department articles will be addressed by the Editorial Office in the solicitation letter. Departments are as follows:

Complementary & Alternative Methods (CAM) refers to products and regimens that individuals may employ either to enhance wellness, relieve symptoms of disease and side-effects of conventional treatments, or cure disease. CAM articles provide evidence-based information on promising complementary and alternative methods, and inform clinicians of methods that may harm patients.

Environmental Carcinogens articles deal with actual, potential, or perceived environmental and workplace carcinogens. Authors should highlight ways to advise patients about environmental exposures known or perceived to cause cancer by providing clear, concise information and advice that is based on laboratory and epidemiological research.

Emerging Trends in Basic Science articles cover issues related to basic research (including molecular and cellular biology, epidemiology, immunology, radiation physics and biology, information technology, and related fields). They should be geared toward clinicians with limited time who want to remain up-to-date on advances in basic science research and the current and future clinical implications of that research.

News & Views appear in each issue and feature practical, concise, usable news designed for clinicians and their patients. The goal of this section is to inform, spark interest, and enhance communication and interaction among readers. This section is written in-house and external submissions are not accepted.

Patient Pages are written to provide general information on specific topics for patients and caregivers, Patient Pages are usually related to the content of the particular issue in which they appear. Patient Pages may be photocopied and given directly to patients. This section is written in-house and external submissions are not accepted.

Supplements

CA requires submission of an outline, which includes details on length, subject, authors (if available), and sponsorship information. Any supplement information that is received without the aforementioned items will be returned. This information must be provided for consideration by the Editors to determine appropriateness for CA's audience. All editorial materials, including supplements, are subject to peer review, and there is no guarantee of publication. All supplement costs must be borne by the authors or sponsoring group. Financial disclosures related to support should be provided in the cover letter.

Peer-review Process

Manuscripts that adhere to submission guidelines are initially reviewed by the Editor of CA. Manuscripts qualifying for peer review are sent to at least two expert reviewers. The corresponding author will receive all editorial communications regarding the status of the manuscript, revisions, and reviews. All revisions and the dissemination of the reviewers’ comments and other manuscript information to co-authors are the corresponding author’s responsibility.

Pre-submission Requirements: Unsolicited Manuscripts

CA requires all pre-submissions to contain an article outline and abstract for review by the Editors before any unsolicited manuscript can be submitted for peer review. All pre-submissions that do not contain this information will be returned without review. Please e-mail an abstract, full author list, manuscript length, and information about the author to the Editorial Office for consideration (see Editorial Office contact information below).

Submission Guidelines

Material submitted to CA must be original and not published or submitted for publication elsewhere. Copies of any related in press publications should accompany manuscripts submitted to CA.

Online Submission Procedure

CA uses ScholarOne Manuscripts (formerly known as Manuscript Central), a Web-based, peer-review tracking system, for online submission of all manuscripts.

Authors are required to submit the following manuscript information online using ScholarOne Manuscripts (formerly known as Manuscript Central):

  • corresponding author’s contact information (a valid e-mail address is required)
  • manuscript title
  • abstract
  • cover letter
  • suggested reviewers/reviewers not to use
  • keywords
  • acknowledgments

Once a manuscript has been submitted online, an e-mail acknowledgment will be sent. Authors can check the status of a manuscript at any time by logging on to ScholarOne Manuscripts (formerly known as Manuscript Central).

Page Proofs (for Accepted Articles only)

Page proofs are received by the corresponding author directly from the publisher (via e-mail) and must be returned within 48 hours of receipt. Make any corrections to the article using Adobe PDF markup tools and e-mail the proof corrections to the contact person provided within 48 hours. It is the corresponding author's responsibility to consult with co-authors regarding the proofs. Substantial author revisions during this stage of production may incur additional costs, which must be borne by the authors. Excessive corrections must be reviewed and authorized by the Editorial Office.

Definition of Authorship

The journal's definition of what qualifies as authorship is based on the Uniform Requirements for Manuscripts Submitted to Biomedical Journals,1 established by the International Committee of Medical Journal Editors (ICMJE). Authors are those who have contributed to the conception and design of the article, the acquisition of data, or the analysis and interpretation of data, as well as the writing of the article or the revision of its content; and have read and approved the final version of the article before submission.

Copyright

All listed authors must sign the copyright transfer agreement. In doing so, each author takes public responsibility for the article’s content. No article will be published without a copyright transfer agreement signed by all the listed authors. Failure to submit this form at the time the manuscript is submitted can cause delays in peer review and publication. The signed copyright transfer agreement should be scanned and submitted as a PDF file along with the manuscript file via ScholarOne Manuscripts (formerly known as Manuscript Central). Copyright transfer agreements should be uploaded as PDF files with their submissions under "Supplementary Material Not for Review."

Disclosures

Authors are required to disclose all relevant financial support and potential conflicts of interest in their cover letter, within the manuscript, and on the copyright transfer agreement form. If there are no financial disclosures from any authors, this should be stated as well. In addition, authors have an ethical responsibility to ensure all research discussed in their work is credible and data are accurate prior to publication. Authors must also clearly identify, within the manuscript, any discussion of investigational or "off-label" use of drugs or medical devices. The authors will be required to submit such disclosures when submitting their manuscript using ScholarOne Manuscripts (formerly known as Manuscript Central).

Acknowledgments

All others who contributed to the work should be listed under Acknowledgments. This includes people who provided purely technical help, writing assistance, or general support.

All financial support should be clearly acknowledged in the manuscript, as well as any details regarding the role of the funding organization in the creation of the manuscript.

Corresponding Author Responsibilities

The corresponding author is the point of contact for the Editorial Office and Publisher. He or she is responsible for:

  • Collecting signed copyright transfer agreements and CME disclosure forms (if the manuscript is associated with a CME quiz) from all authors and submitting these to the Editorial Office with the manuscript.
  • Sharing the reviewers’ comments with the other authors and ensuring the requested revisions are made or clearly disputed before resubmitting the manuscript.
  • Page proofs. The publisher will e-mail page proofs to the corresponding author. It is up to the corresponding author to share these proofs with the other authors. The corresponding author is responsible for incorporating all the corrections made by the authors and returning the proofs to the publisher within 48 hours.
  • Reviewing the CA cover. The corresponding author of the article featured on the cover of an issue of CA will receive PDF files of cover designs from the Editorial Office. He or she may share these designs with the other authors, but the corresponding author is responsible for ensuring any figure/tables/illustrations taken from the article (or supplied specifically for use on the cover) have been reproduced clearly and accurately, and for verifying the accuracy of their use for the Editorial Office.

National Institutes of Health (NIH) Mandate

Wiley-Blackwell will support our authors by posting the accepted version of articles by NIH grant-holders to PubMed Central upon acceptance by the journal. The accepted version is the version that incorporates all amendments made during peer review, but prior to the publisher's copyediting and typesetting. This accepted version will be made publicly available 12 months after publication. The NIH mandate applies to all articles based on research that has been wholly or partially funded by the NIH and that are accepted for publication on or after April 7, 2008.

NIH authors should be aware that they will receive an e-mail request once Wiley-Blackwell has posted the files of their accepted manuscript to the NIH Manuscript Submission system to approve the upload for display on the PubMed Central system. This is a requirement of their grant/affiliation.

For NIH employees only, we will accept the NIH Publishing Agreement.

Manuscript Format

Manuscripts should follow the AMA Manual of Style (10th ed.)2 for grammar, punctuation, and style, and should meet the Uniform Requirements for Manuscripts Submitted to Biomedical Journals1 established by the ICMJE for general authorship guidelines.

Text must be submitted in Word (.doc or .rtf) format. Do not embed tables or figures. Please include the title page, synopsis, abstract, main body, references, acknowledgments, and figure legends in a single file.

Note: This journal does not accept Microsoft Word 2007 documents at this time. Please save your document as an older (.doc) file type.

Title Page

This should include:

  • A brief, specific title
  • All authors listed by first name, last name
  • The corresponding author’s name and contact information
  • The total number of text pages (including title page, references, and figure legends), tables, and illustrations
  • Acknowledgment of all sources of financial support or financial interest in products or manufacturers of products mentioned in the article (if there are no financial disclosures from any authors, this should be stated as well)
  • Acknowledgment of any contributors who do not qualify as authors (see above)

A secondary page detailing all author names, including academic degrees, titles, affiliations, and current addresses must be provided. This information will be published on the first page of the article along with the financial disclosure statement.

Abstract Page

If applicable, the abstract should be brief (200 words maximum) and present an accurate overview of the manuscript. Four to six keywords should be listed at the bottom of the page. Please use Index Medicus subject headings.

Text

The manuscript should be typed, double-spaced, with 1-inch margins. Use footnotes only in tables and figures, not to elaborate on the article text. Consult the Physicians’ Desk Reference3 to verify drug names (use generic names only, adding the brand name afterward in parentheses if relevant). Abbreviations and/or acronyms should be spelled out in full and abbreviated in parentheses on first use in the text.

References

References should be numbered consecutively according to the order in which they are cited in the text. A reference cited only in a table or figure is numbered within the sequence established by the first mention of that table or figure in the text.

References must be current. Use of references more than 10 years old is discouraged unless they are classic or unique works.

Authors must verify all references. The reference list should follow the text of the manuscript. Follow the AMA Manual of Style (10th ed.)2 for reference formatting and punctuation.

In the reference list, abbreviate names of journals according to MEDLINE/Index Medicus. For six or more authors, list the first three names followed by "et al." Please note the following examples for format and punctuation:

Journal
1. Jemal A, Siegel R, Ward E, et al. Cancer Statistics, 2008. CA Cancer J Clin. 2008;58:71-96.

Book
2. Eifel PJ, Levenback C. American Cancer Society Atlas of Clinical Oncology: Cancer of the Female Lower Genital Tract. Hamilton, Ontario: BC Decker; 2001.

Chapter in a book
3. Park BH, Vogelstein B. Tumor-Suppressor Genes. In: Kufe DW, Pollock RE, Weichselbaum RR, et al, eds. Cancer Medicine. 6th ed. Hamilton, Ontario: BC Decker; 2003:87-106.

Web site
4. Health on the Net Foundation. Health on the Net Foundation code of conduct (HONcode) for medical and health Web sites. Available at: http://www.hon.ch/HONcode/Conduct.html. Accessed August 26, 2003.

Tables

Tables must be created using the table tool in Word (.doc or .rtf). Each table must be in a separate file, and the files should be named by table # (i.e., table 1, table 2, etc.). Number the tables consecutively in the order in which they are cited in the text. Include a brief descriptive title for each table. Do not use bulleted lists in tables. Do not embed tables in the manuscript text.

Figures and Illustrations

Authors are encouraged to submit their figure files in color. There is no charge associated with color figures.

Number figures consecutively according to the order in which they are cited in the text. The figures should immediately follow the tables in the manuscript. Each file must contain a single figure and be named by figure # (i.e., figure 1, figure 2, etc.). Files containing individual panels will not be accepted. Figures must be in .tif or .eps format. Do not embed figures in the manuscript text.

Figures (line art): Electronic Formatting

  • Each figure should be saved in a separate file.
  • Text/labeling within figures should be in 9 pt Arial font to ensure readability in print.
  • All figures submitted electronically must be saved as .tif or .eps files.
  • The following resolutions are required to ensure print quality: 1200 dpi for line art; 300 dpi for halftones/color (CMYK); 600 dpi for combination halftones/color.

    The submission of figures that do not conform to journal requirements will cause a delay in publication.

    CA reserves the right to resize and/or crop photographs to fit the journal’s format where appropriate.

    Cover Art

    All authors are invited to submit potential cover art (photographs and/or illustrations preferred). See the Figures and Illustrations guidelines above for specifications. CA does not guarantee that cover art submitted will be utilized. Cover art may be submitted as "Supplementary Material Not for Review" when submitting the manuscript using ScholarOne Manuscripts (formerly known as Manuscript Central). If the figure/table/illustration submitted for use on the cover does not appear in the article, a separate copyright transfer form will be required for the cover art.

    Permissions

    Authors are responsible for obtaining written permission from copyright owners to reproduce or adapt any previously published material (including the author’s own work) that appears in the article being submitted to CA. Authors must obtain written permission from:

    1. the holder of any copyrighted material (text, illustrations, tables) used in the manuscript
    2. the administrator of any institution (university, hospital, clinic) mentioned in the manuscript
    3. actual persons mentioned in the manuscript

    Where permission has been granted, the author should follow any special wording stipulated by the grantor in acknowledging the source of the material. Formal letters granting permission must be included in the manuscript submission package. If the permissions are not received, the manuscript will not be published.

    Permission statements must also be obtained from at least one author when citing unpublished data, in press articles, and/or personal communications. In photographs, patients' identities should be masked whenever possible. However, if patients are identifiable, written permission to use the photograph must be obtained from the patient or guardian and submitted with the manuscript. Clearly state in the manuscript that informed consent has been obtained.

    Note: It may take six to eight weeks to receive permission from the copyright holder. Please request all permissions as early as possible.

    Embargo Policy

    Accepted articles are embargoed from reporting by all media until 12:01 AM EST on the date of online publication. Authors who discuss their work with the media prior to publication must ensure that the media representatives know the embargo policy and the embargo date. Authors arranging their own publicity on their articles are advised to notify the Editorial Office in advance.

    Information About Journal-based Continuing Education

    Accreditation

    The American Cancer Society, Inc., is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education (CME) for physicians.

    CA: A Cancer Journal for Clinicians has been approved by the American Academy of Family Physicians (AAFP) as having educational content acceptable for Prescribed credit hours.

    The American Cancer Society Continuing Education Program is accredited as a provider of continuing nursing education by the American Nurses Credentialing Center's Commission on Accreditation.

    Activities approved for AAFP Prescribed credit or nursing contact hours are so designated in their instructions.

    CME Quiz & Evaluation

    The American Cancer Society designates certain articles in CA: A Cancer Journal for Clinicians as appropriate for a continuing education activity based on needs assessment data. An issue of CA may include one to four continuing education activities (courses). Course quiz questions are usually written by the American Cancer Society and then sent to the corresponding author for review and approval. At this time the author(s) can make any changes to the quiz questions they feel are appropriate. However, if an author wishes to draft his or her own continuing education quiz questions, he or she is free to do so once the article has been accepted for publication and has been designated as a continuing education course article.

    Disclosures

    The American Cancer Society requires CME course authors to sign a declaration disclosing any significant relationships related directly or indirectly to their course content that might be reasonably perceived as a potential conflict of interest. This includes financial interests, arrangements, or affiliations with companies or other organizations whose products or services are discussed in the activity. Authors of continuing education activities in CA must clearly identify within the article text any discussion of investigational or “off-label” use of drugs or medical devices.

    References

    1. International Committee of Medical Journal Editors. Uniform requirements for manuscripts submitted to biomedical journals. Available at: www.icmje.org. Accessed October 10, 2007.

    2. American Medical Association. AMA Manual of Style: A Guide for Authors and Editors. 10th ed. New York, NY: Oxford University Press; 2007.

    3. Physicians’ Desk Reference 2008. 62nd ed. Montvale, NJ: Thomson Healthcare; 2008.

    Contact Us

    Editorial Office
    CA: A Cancer Journal for Clinicians
    American Cancer Society
    250 Williams Street NW
    Atlanta, GA 30303-1002
    Phone: 404-417-5929
    Fax: 404-551-5606
    E-mail: ca.edoff{at}cancer.org


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